Privacy policy

The following applies to the usage of our website www.prehcm-services.de (“the website").

PreHCM is putting customer data protection and data security first. Access, storage and processing of your personal data is strictly performed under compliance with the applicable data protection regulations and provisions, especially the European General Data Protection Regulation (GDPR) EU 2016/679.

We access, store and process your personal data to offer you access to our website. This statement outlines how and why we use your personal data and explains your options regarding your personal data.

By using our website you agree with the collection, usage and transfer of your data according to the rules set out in this statement.

1. Data processor and controller

The data processor and controller with regard to the European General Data Protection Regulation (GDPR) EU) 2016/679 is

PreHCM Services GmbH
Rüttelweg 7
63843 Niedernberg
Email: info@prehcmservices.de
Phone: +49 9371 9181 000

For any questions regarding collection, processing and use of your personal data under this data protection statement please contact our data protection officer. He is also your contact person if you should require information, want to update or delete data, or to revoke a given consent.

Email: datenschutz@prehcmservices.de
Phone: +49 93 71 9181 007

2. General usage of our website

2.1 Website Access data

When you visit our website we collect data from you. We collect, store and process data about access and usage of our website ( so-called server log files) such as requested URL, date and time of website access, data volume transferred, notification of successful access (HTTP response code), type and version of browser software used , referrer (URL of the previous page visited), IP address and requesting provider.

We do not use this data to create a mapping to a person nor do we generate a profile.

The data is used as statistical data to operate, secure and optimize our web offer. Therefore, we analyse data traffic, trace and fix problems and improve our services. We reserve our right to analyse such data later if there are reasonable grounds for suspecting illegal use.

Access data will be stored and automatically deleted after 30 days.

In certain cases, it is possible that we need to keep data for longer than 30 days In which case IP addresses of users are deleted or anonymised to make mapping to requesting clients impossible.

2.2 Electronic Mail (email)

If you get in contact with us (i.e. via contact form or via email) we will store your information to be able to reply and in case a follow up to your request should be required.

Further personal data will be stored only with your consent or to the extent permitted by law.

2.3 Matomo

We have integrated the web analytics software Matomo on our website. Web analytics is the collection, compilation and evaluation of data about the behavior of visitors to websites. A web analytics tool collects, among other things, data about the originating page from which a data subject came to our website (so-called referrer), which sub-pages of the website were accessed or how often and for how long a sub-page was viewed. A web analytics is mainly used to optimize a website and to analyze the costs and benefits of Internet advertising.

The purpose of Matomo is to analyze the flow of visitors to our website. The controller uses the data and information obtained, among other things, to evaluate the use of our website in order to compile online reports showing the activities on our pages.

Our Matomo software is set in such a way that neither cookies are set nor personal data is stored (e.g. IP addresses are anonymized). We do not pass on any of the data collected by Matomo to third parties.

Furthermore, the data subject has the option to object to and prevent collection by Matomo on our website. To do this, the data subject must either activate the "Do Not Track" setting in your browser or use the opt-out setting at the bottom of this page. In the latter case, a technically necessary cookie will be set.

Further information and the applicable data protection provisions of Matomo can be found at https://matomo.org/privacy/.

3. Legal bases and storage period

The legal basis of data processing as outlined in previous chapters is Article 6 (1) (f) of the European General Data Protection Regulation (GDPR) EU 2016/679 . Our main interest is maintaining operation and security of our website and to simplify its use.

Unless not specifically stated we store personal data only for as long as necessary for fulfilling the purpose it was collected for.

4. Your rights

The applicable law grants you several rights regarding your personal data. To exercise these rights please contact the data protection officer via email or post and provide your explicit identification:

Email: datenschutz@prehcmservices.de
Phone: +49 93 71 9181 007

You will find an overview of your rights below.

You have the right to request information anytime and at no cost about:

• your personal data stored at PreHCM Services,
• their source and recipient,
• the purpose of their storage and processing
• the right of rectification
• data transfer
• erasure and blocking of such data.

5. Your right to revoke your consent to store and process your personal data

You have the right to revoke your given consent, having your personal data stored and processed by PreHCM, at any time.

6. Right to complain to Supervisory authority

You have the right to complain to the Supervisory authority in the member state of your abode, place of work or the place of a presumed infringement of your personal data.

7. Data security

We make maximum effort to care for the security of your data within the scope of current data security law and technical opportunities.

To transmit your personal data, we use encrypted transfer. We use the so-called SSL (Secure Socket Layer) encryption system. However, we point out that data transmission via internet (e.g. while communicating via email) may have security gaps. It is not possible to fully protect data from third-party access.

We use technical and organizational security measures and keep them state-of-the art.

We can’t guarantee that our offer is available at specific times. Technical faults, interruptions or outages cannot be ruled out. We regularly and meticulously create data backups from our servers.

8. Automated decision making

We do not perform automated decision making with regards to personal data we have collected.

9. Disclosure of personal data to third parties; no data transfer to non-EU countries

Basically, your personal data are only used within our company.

If and to the extent which to/for we involve third parties (e.g. logistics service provider) we only hand over personal data to the extent necessary to perform the specific service.

If we decide to outsource certain parts of data processing (job processing) the processor is contractually obliged to commit to only process personal data in accordance with the requirements of the applicable data protection laws and regulations and the protection of the data subject.

We do not and do not intend to transfer personal data to agencies, authorities or persons in non-EU countries, except cases pointed out in 2.3.

10. Data protection officer

In case of questions or concerns with regards to data protection you can contact our data protection officer via

Email: datenschutz@prehcmservices.de
Phone: +49 93 71 9181 007